If you haven’t posted a copy of your OSHA 300A summary yet, do so now! Under the Occupational Safety and Health Administration (OSHA) recordkeeping rule, most employers are required to post a copy of Form 300A between February 1 and April 30.
The form contains summary information, pulled from the OSHA 300 Log, on the injuries and illness recorded the previous year. OSHA requires that the form be posted in a common area where employee notices are typically posted.
Form 300A posting requirements
If your company is required to complete this summary, here’s what you need to do:
- Review OSHA injury logs for accuracy.
- Complete the summary form (300A). Employers are required to post the summary, even if your company had zero work-related injuries or illnesses in the prior year.
- Certify the summary by having it signed by a company executive (such as the CEO, owner, or president).
- Post the summary in a common area from February 1 to April 30.
What is the OSHA 300 Log?
The OSHA 300 log is a form on which businesses must record work-related injuries and/or illnesses resulting in death, loss of consciousness, days away from work, restricted work activity or job transfer, or medical treatment beyond first aid. Note that these records should include any temporary employees that are injured at your worksite. This OSHA 300 log must be kept throughout the year and updated regularly.
What is the difference between OSHA 300 and 300A?
OSHA 300 Log is a detailed log of workplaces injuries and illnesses that is used for reference and archive purposes. It needs to be filed according to OSHA rules. Under no circumstances should the OSHA 300 Log be publicly posted.
OSHA Form 300A is a summary of Form 300 with personal information removed. It must be signed, dated, confirmed, and posted conspicuously in a common area, such as a break room or lunch room, where employees will see it.
Who must maintain the OSHA 300 Log?
Most companies with 11 or more employees must maintain the OSHA 300 log and summary; however, certain low risk industries are exempt from this process.
Partially exempt companies may still be required to keep OSHA 300 records if asked by the government to do so. In addition, all employers must report any workplace incidents resulting in fatality, inpatient hospitalization, amputation, or loss of an eye.
For more information, see the OSHA Injury and Illness Recordkeeping and Reporting Requirements.
Penalties for Not Maintaining an OSHA 300 Log
In many cases, the OSHA 300 log is the first document OSHA will ask for in an inspection. Failure to maintain OSHA records can result in penalties of up to $13,494 for each year of the violation (as of January 2020).
See a full list of OSHA penalties.
Need help with OSHA compliance?
If you’d like more information on how you can simplifiy your OSHA compliance process, contact our sister company, simplicityHR by ALTRES at 591-4900 or simplicityHR@ALTRES.com