Quick Hiring Guide: How to Ramp up Your Team For the Upswing

quick hiring
Just months ago, Hawaii saw record-low unemployment levels, with employers competing for applicants. Now, practically overnight, recruiters are seeing many times the normal interest per job opening.

The good news, many highly qualified workers that weren’t available a few months ago, are now looking for new opportunities. This is a “once-in-a-century hiring opportunity,” according to Harvard Business Review (HBR) in a recent article.

The not-so-good news, you might have to ramp up your hiring process to snatch up qualified candidates before your competition does. Efficiently hiring and processing candidates is key, now more than ever.

Below are some tips on how to add new talent to your team quickly and effectively.

Quick Hiring Tip 1: Define essential tasks and skills

The coronavirus pandemic might’ve changed your hiring needs and the skills needed to move business forward. Some businesses will be able to quickly go back to normal, others may be severely affected by the economic fallout, and still others will have to shift their operations to new services and products.

Really take the time to understand what tasks need to be completed and what skills the team should possess to be successful. After deciding which employees to bring back, what positions are left to be filled with new talent?

Figuring out what future staff will look like is a big task, but it’s also a great reset opportunity to create the winning team you’ve always wanted.

When deciding who to bring back to work, be sure to avoid potential discrimination pitfalls such as hiring only young employees who are healthy.

[Related: How to Rehire Employees Laid Off Due to the Coronavirus Pandemic]

Quick Hiring Tip 2: Reach qualified candidates online

Looking for candidates online is one of the quickest and most effective ways to find new talent in a competitive market. Try job boards (like HireNet Hawaii which aids UI Claimants search for work), virtual hiring fairs, or social media recruiting.

When advertising your open positions, be sure to write a compelling job ad that briefly summarizes the duties and requirements. Since this is a two-way street, don’t just focus on what you want from the candidate but also entice them with what’s in it for them—think job highlights, company culture, and benefits.

[Related: 5 Illegal Phrases You’re Writing in Your Job Ad]

Quick Hiring Tip 3: Assess qualifications and cultural fit

There are a few ways you can quickly screen candidates to assess their qualifications and cultural fit. Some online job boards will let you select from multiple assessments (such as Microsoft Office, problem-solving, accounting, etc.) for candidates to complete as part of the application process.

Next, phone interviews are a great way to get to know your candidates better and evaluate who meets the requirements and fits into your team. Common phone screen questions include “Describe your work history”, “Why are you interested in this job?”, “What is your availability?” and “What are your salary expectations?”

[Related: Guide to Lawful and Unlawful Interview Questions]

Quick Hiring Tip 4: Screen your top candidates

Once you have pre-screened and narrowed down applicants, meeting face-to-face (even if done virtually) can help you decide between qualified candidates.

Interviews are essential to get a feel for how applicants present themselves versus just hearing them over the phone.

“While some on our team were a little apprehensive about video interviewing at first, it turned out to be a big success,” says Lisa Kodama, Corporate Recruiter at ALTRES.

“What sometimes used to take days can now be done within a few hours, getting people ready for work quicker—review a resume, phone screen, and set up a video interview on the spot. Usual hold-ups related to candidate availability, such as having to wait for the ideal commute time or childcare arrangements, are minimized.”

For successful video interviews, set a time, chose an online meeting platform (e.g. Zoom, Skype, GoToMeeting, Microsoft Teams, Facetime), and come prepared with the applicants’ resume and questions. And don’t forget to check your equipment before the interview and have a backup plan for when things don’t go as expected.

[Related: How to Ace Virtual Meetings for Better Productivity and Engagement]

Quick Hiring Tip 5: Make new hire onboarding effective

Onboarding is critical in retaining and engaging new employees, whether done in-person or virtually. To make onboarding a success:

  • Prepare a detailed welcome email.
  • Provide new employees with all necessary info from HR.
  • Lay out a solid schedule for their first days or weeks.
  • Plan some time to introduce them to the team and assign a contact.

Another idea might be to compile some of that information in a short onboarding video or PowerPoint presentation that can be sent electronically to new team members.

At ALTRES Staffing our trained recruiters have the software and skills to quickly evaluate and assess candidates for you and will send only the best for your hiring team’s consideration. Contact us today to see how we can help you!

This article is for informational purposes only and does not constitute legal advice. Readers should first consult their attorney, accountant or adviser before acting upon any information in this article.