Assistant Property Manager/Admin Assistant

A local property management company is seeking an Assistant Property Manager/Admin Assistant to join their team. This role is ideal for a self-motivated and customer-friendly individual with a strong organizational mindset. You will assist with both property management tasks and administrative support, ensuring smooth day-to-day operations and high-quality service delivery.

The ideal candidate will have 1 year of experience in an administrative, clerical, or property management role.

Apply today for immediate consideration!

Hours

Full-time, Monday to Friday, 8:00am-5:00pm

Location

Downtown, Honolulu, Oahu

Pay

$20 to $24 an hour

Responsibilities

• Serve as the primary point of contact for tenants, vendors, and contractors, providing excellent customer service and addressing inquiries or concerns in a timely manner.
• Assist the Property Manager in the management of property operations, including tenant communication, lease administration, and property inspections.
• Handle administrative tasks such as filing, maintaining records, and scheduling appointments.
• Perform basic accounting duties, including coding invoices, matching work orders with invoices, and tracking expenses.
• Coordinate maintenance requests, follow up on work orders, and ensure timely completion of repairs.
• Prepare reports and documents for management, including monthly property performance summaries.
• Support in organizing and conducting property-related events, such as tenant meetings or community events.
• Maintain office supplies and manage office equipment.
• Assist with special projects as needed, contributing to the overall efficiency of the property management team.

Qualifications

• Minimum 1 year of experience in an administrative, clerical, or property management role.
• Experience with property management software is a plus but not required.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Knowledge of accounting principles (experience with coding invoices and matching work orders is a plus).
• Strong communication (verbal, written, interpersonal) skills.
• Strong analytical, organizational, multitasking, and problem-solving skills.
• Ability to work independently and prioritize tasks efficiently.
• Ability to work in a fast-paced environment and meet deadlines.