Project Secretary

A Hilo business is immediately looking for a full-time Secretary to provide clerical support for their Project Managers. In this role, you will be responsible for assisting with project contracts, gathering documents from subcontractors, and handling project budgets.

The ideal candidate will have previous experience working with contracts, purchase orders, and change orders.

Interested? Apply today for immediate consideration!

Hours

Full-time, Monday to Friday, 7:00am-4:00pm

Location

Hilo, Big Island

Pay

$20 an hour

Responsibilities

• Review and become familiar with plans and specifications to ascertain scope and complexity of the project.
• Set up files for Project Manager at beginning of project.
• Maintain all copies of contracts, purchase orders, change orders, etc.
• Send all copies of signed Contracts, Purchase Orders, and Change Orders.
• Gather all warranties from Subcontractors.
• Establish and maintain communications with Vendors and Subcontractors.
• Review and become familiar with budget for labor and material cost allocated for the project, and ensure that all efforts are made to complete project within budget.
• Prepare weekly and monthly Subcontractor draws for payment as well as supplier invoices.
• Help answer phones as required.
• Prepare monthly reports.
• Assist in the bidding process.
• Perform other related duties as assigned.

Qualifications

• Minimum 2 years of previous administrative experience preferred.
• Experience working with contracts, purchase orders, change order required.
• Valid Driver License preferred.
• Proficiency with Microsoft office (Word, Excel, Outlook).
• Strong communication (verbal, written, interpersonal) skills.
• Strong analytical, organizational, multitasking, and problem-solving skills.
• Ability to work well individually and in a team environment.
• Hardworking and reliable.