HR Generalist

Opportunity available for an HR Generalist for a well known Kama'aina Company located right in the heart of Honolulu!

The Human Resource Generalist provides a wide range of administrative support to our company's HR department. You'll join a fun, high functioning team in a supportive work environment. For this role, we are searching for talented individuals who always bring a smile and positive attitude to work every day.

Hours

Full-time, 8:00am-5:00pm

Location

Honolulu, Oahu

Pay

$24 an hour

Responsibilities

• Coordinate the schedules for various HR Specialists and arrange client appointments for orientations, site visits, travel plans, and materials for neighbor island trips.
• Screen phone calls and route to the appropriate individual or department.
• Follow-up on phone calls, missed appointments, incomplete documents, etc.
• Assist HR Specialists with the preparation of documents and materials for new hire orientations and client meetings.
• Check all new hire packets to ensure all documents are signed and completed; follow-up on pending packets and help with new client packets when needed.
• Coordinate pre-employment and random drug testing, including scheduling appointments, meeting employees, filling out paperwork for their drug tests, following-up on results, and calling employees to schedule orientations depending on their results.
• Periodically update the random drug testing employee database and maintain client billing spreadsheets and drug testing log.
• Perform general administrative tasks pertaining to the department's operations such as, but not limited to filing, faxing, photocopying, forwarding documents to other departments, etc.
• Take minutes for department meetings.
• Check, monitor, and respond to HR department voicemail and email inbox in a timely manner.
• Keep New Hire notes updated and log notes in CRM systems as applicable.
• Maintain and add to training library, reference material files, existing client files, form files, and HR drive on the network.
• Monitor, update, improve, and keep inventory of all form supplies within the department; submit orders for replenishment as needed and ensure orientation materials are available and updated.
• Monitor office supplies and submit orders for replenishment as needed.
• Conduct in-house orientations and assist HR Specialists with out-of-office orientations/meetings on an as-needed basis.
• Prepare reports as needed and assist the department by keeping focused on the agreed upon business goals.
• Complete special projects as needed and as aligned with business plan.
• Interact professionally in individual and group environments and represent the company appropriately to clients, employees, vendors, etc.

Qualifications

• Proficiency with Microsoft Word and Excel required.
• Able to type at least 40 words per minute.
• Must be detail-oriented, able to multi-task, and efficiently handle various tasks in a professional and timely manner.
• Able to work effectively in a team setting, as well as on an individual basis.
• Strong communication skills required.
• Basic mathematical skills, including adding, subtracting, multiplying, dividing and percentages.
• HR experience preferred.