Accounting Clerk and Admin

A construction company is seeking an Accounting Clerk and Administrative Assistant to join them. In this role, you will play a crucial part in supporting financial operations and office administration, ensuring smooth day-to-day operations and contributing to the overall success of the organization. This is a temporary position intended to become permanent.

If you are a proactive individual with a passion for accounting and administration, and you thrive in a fast-paced environment, we encourage you to apply. Join our team and contribute to the growth and success of our organization.

Hours

Full-time, Monday-Friday from 8am-4:30pm

Location

Kailua, Oahu

Pay

$25 an hour

Responsibilities

• Enter, track, and reconcile accounts payable and receivable, ensuring accuracy and timely payments.
• Prepare invoices, purchase orders, and process payments.
• Manage petty cash and receipts, and assist with financial reports.
• Support internal audits for project contracts, change orders, and costs to ensure accurate reporting.
• Assist project managers with documentation and tracking of subcontractor/commitment/client change orders.
• Ensure accuracy in job synchronization between Procore and Foundation Software.
• Answer phones and handle inquiries.
• Schedule and coordinate meetings, appointments, and project site visits for management.
• Take meeting minutes and maintain accurate records.
• Maintain filing systems for AP, AR, subcontractor documents, and records.
• Handle office correspondence, including mail distribution and document preparation.
• Organize office and stock inventory.
• Manage office equipment and liaise with service providers.
• Support the management of company vehicles.
• Provide administrative support as requested by company partners, project managers, and office manager.

Qualifications

• Minimum of 2 years of experience in an administrative role.
• Construction or accounting experience preferred.
• Proficiency in Microsoft Office suite.
• Experience with accounting software, particularly QuickBooks and Sage.
• Basic knowledge of construction terms, contracts, and project management.
• Ability to operate office equipment such as printers, fax machines, and copiers.
• Strong organizational and time management skills.
• Excellent verbal and written communication abilities.
• Attention to detail and accuracy in financial data entry and reporting.
• Ability to work independently and as part of a team.
• Problem-solving skills and adaptability to changing priorities.