Administrative Assistant

Seeking a detail-oriented and efficient Admin to join a restaurant Group. Support to Executive level. Support with daily administrative duties and financial operations. This is a temporary position that will transition to a permanent position.

If you are a proactive team player with strong organizational skills and a passion for administrative work, we encourage you to apply! Great opportunity for the right candidate.

Hours

Full-time, Monday-Friday from 8am-5pm or 8:30am-6pm

Location

Waikiki, Honolulu, Oahu

Pay

$25 to $27 an hour

Responsibilities

• Perform accurate data entry and maintain organized digital and physical records for restaurant operations.
• Answer phones, direct calls and assist with general inquiries from vendors, partners, and guest.
• Prepare and send external communications, including invoices, vendor correspondence, and payment mailings.
• Process and organize check payments, including stuffing and mailing.
• Assist with payroll auditing by reviewing timesheets and reports for accuracy.
• Support Management with clerical task such as filing scanning, copying and scheduling.
• Maintain confidentiality of sensitive financial and payroll information.
• Provide administrative assistance to the corporate team.

Qualifications

• Excellent interpersonal skills and ability to work with internal and external customers.
• Strong Proficiency with MS Outlook, Word, and Excel & Google workspace (docs, Sheets and Gmail)
• High school diploma or equivalent associate degree or coursework in business or accounting preferred.
• Excellent organizational skills and good attention to detail.
• Ability to meet critical deadlines.
• Bi-lingual Japanese speaking is a plus.
• Attention to detail and accuracy and ability to maintain confidentiality with sensitive information.