Administrative Assistant

We are seeking a highly organized and proactive Administrative Assistant to join a local state-wide charitable organization. This role requires a high degree of autonomy, professionalism, and judgment in coordinating and overseeing various administrative projects and functions across their programs. You will play a key role in ensuring that essential operations such as billing, data entry, and contractor reporting are completed accurately and on time, in alignment with program, divisional, and agency standards. The ideal candidate will have 5+ years of administrative experience and a passion for supporting our community.

Hours

Full-time, Monday-Friday 8:30am-4pm

Location

Kailua-Kona, Big Island

Pay

$22 to $25 an hour

Responsibilities

• Coordinate and oversee administrative functions and project support across multiple programs.
• Perform timely and accurate billing, data entry, and report submissions required by contractors.
• Maintain documentation and records in compliance with agency standards.
• Exercise good judgment, discretion, and initiative in performing daily tasks.
• Collaborate with internal teams to ensure efficient and effective workflow.

Qualifications

• High school diploma required.
• Minimum of five years of relevant administrative experience or a combination of experience with a related college degree.
• Strong organizational, communication, and time management skills.
• Proficiency in Microsoft Office Suite and data management tools.
• Ability to pass a pre-employment drug test, and State and Federal Background check.
• Valid driver's license, clean driving abstract, and reliable transportation required.