Medical Administrative Coordinator

A Honolulu-based company is seeking a Business Coordinator to support daily operations, management needs, and front-office functions. This role requires a polished, organized, and proactive individual who can manage administrative tasks, coordinate meetings and travel, maintain records, and support company events. The ideal candidate is mature, reliable, detail-oriented, and quick to learn—someone who communicates clearly, follows through consistently, and brings a positive, professional presence to the office. This is a temp-to-hire opportunity with strong long-term potential for the right fit.

Parking is provided onsite. Must have a reliable vehicle.

Apply today for immediate consideration.

Hours

Full-time, Monday to Friday, 8:00am-4:30pm

Location

Airport Area, Honolulu, Oahu

Pay

$22 to $27 an hour

Responsibilities

• Answer and direct phone calls; prepare for and greet visitors, guiding them to meeting rooms.
• Provide administrative and organizational support to management, including preparing correspondence and professional documents.
• Take detailed meeting minutes and distribute afterward.
• Coordinate travel arrangements and itineraries.
• Assist with planning company functions, internal events, and customer gatherings.
• Create, update, and maintain Excel spreadsheets and databases.
• Maintain organized filing systems for both hard-copy and digital records.
• Order office supplies, promotional items, and other materials as needed.
• Support scheduling and administrative logistics across departments.
• Perform additional duties and special projects as assigned.

Qualifications

• Bachelor’s degree required; Business Management degree preferred.
• Minimum 3 years of administrative or office coordination experience.
• Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
• Strong written communication skills, including professional correspondence.
• Highly organized, detail-oriented, and consistent with follow-through.
• Mature, reliable, and proactive with excellent interpersonal skills.
• Knowledge of Hawai‘i locations and correct pronunciation of local names, or willingness to learn.
• COVID-19 vaccination required by company for this position. This is not an ALTRES Staffing requirement.