Administrative Assistant

Staff the front desk of an accounting firm in Downtown Honolulu! This full-time role will manage a variety of reception and administrative duties such as answering phones and emails, typing up correspondences, maintaining office documents and files, and handling mail and check runs. This is a temporary position that will start in January and run for 3 months and has the potential to extend.

Parking not provided.

If you have great organizational skills and strong Microsoft Office knowledge, we want to hear from you today!

Hours

Full-time, Monday to Friday, 9:00am - 3:00pm

Location

Downtown, Honolulu, Oahu

Pay

$17 to $19 an hour

Responsibilities

• Receive, sort, and distribute incoming and outgoing mail and packages.
• Maintain and organize both physical and digital filing systems for client and firm records.
• Prepare and format correspondence, reports, and client documents using Microsoft Word.
• Create and update spreadsheets, track data, and manage reports using Microsoft Excel.
• Manage calendars, schedule meetings, and coordinate communications through Microsoft Outlook.
• Perform general office support duties including scanning, copying, and document organization.
• Handle errands such as making bank deposits or delivering documents.
• Assist with maintaining office supplies and ensuring a clean, organized workspace.

Qualifications

• Previous office and administrative experience preferred.
• Strong knowledge of Microsoft Word and Outlook.
• Professional verbal and written communication skills.
• Organized and detail oriented.
• Ability to multi-task, prioritize work, and meet deadlines.