Temporary Executive Assistant

We are seeking a highly organized and detail-oriented Temporary Executive Assistant to support the Executive Director of our sober living residence in Holualoa. This is a short-term assignment lasting approximately 3 to 5 months, focused on helping the Executive Director manage a backlog of tasks and streamline daily operations.

The ideal candidate is a proactive professional who thrives in a fast-paced environment, excels at multitasking, and is committed to maintaining strict confidentiality in accordance with HIPAA regulations.

If you’re ready to make a meaningful impact in a supportive, mission-driven setting, we encourage you to apply today!

Hours

Full-time, Monday-Friday 8 am-5 pm

Location

Kailua-Kona, Big Island

Pay

$25 an hour

Responsibilities

• Assist the Executive Director with various administrative duties
• Manage filing systems, including auditing contracts and cleaning files
• Conduct HR file set-up and audit checks for staff files
• Perform personal and business errands as needed
• Track deadlines and manage paperwork for projects, contracts, and grants
• Organize digital and physical documents, ensuring information is current and easily accessible
• Post job listings, manage applications, and schedule interviews
• Assist with onboarding new employees and collect hiring paperwork
• Maintain accurate and confidential personnel files
• Track staff certifications, background checks, and training requirements
• Support HR and administrative systems to ensure efficient operations
• Assist with grant searches as needed

Qualifications

• Proven experience as an Executive Assistant or in a similar administrative role
• Exceptional organizational and time management skills
• Strong attention to detail and ability to maintain confidentiality
• Proficiency in Microsoft Office Suite and database management
• Excellent verbal and written communication skills
• Ability to work independently and as part of a team
• Flexibility to adapt to changing priorities and deadlines
• Comfort working in an environment with pets, including cats and dogs
• Resilience and ability to handle potentially sensitive or disturbing information
• Understanding of HIPAA regulations and commitment to maintaining client confidentiality
• Ability to comply with a pre-employment drug test, and State and Federal background check
• Valid driver's license, reliable transportation, and clean driving abstract required