Operations Support Specialist

A local utility and infrastructure services company is seeking a Resource Planning Operations Specialist to manage administrative and planning tasks that support ongoing field operations. This role involves coordinating job schedules, maintaining accurate work order data, processing invoices, and assisting with project documentation. The ideal candidate is detail-oriented, organized, and proficient in Excel and SAP.

This is a one-year engagement with the potential for extension based on performance and business needs.

Hours

Full-time, Monday - Friday

Location

Honolulu, Oahu

Pay

$22.50 to $29 an hour

Responsibilities

• Schedule and process service jobs, update repair order databases, and maintain organized project documentation.
• Manage SAP-related tasks, including creating work orders, purchase requisitions, service entry sheets, and uploading supporting documents.
• Prepare project job packages with essential details such as maps, material lists, and equipment specifications.
• Coordinate with internal teams for stakeout forms, drawings, and easement requests as needed.
• Track and input materials, construction units, and scheduling data into SAP with accuracy and timeliness.
• Process invoices, support financial reporting, and assist with forecasting and variance analysis.
• Identify workflow efficiencies and assist in resource allocation planning to support project delivery.

Qualifications

• 3+ years of administrative or operations experience, ideally within a utility, construction, or engineering environment.
• Proficient in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint); SAP experience preferred.
• Strong attention to detail, time management, and organizational skills.
• Experience with financial data entry, invoice processing, and reporting.
• Excellent communication and collaboration abilities.
• Ability to handle multiple priorities in a fast-paced work environment.