Benefits Administrator

A local organization is seeking a Benefits Administrator to provide administrative, compliance, and participant support across multiple employee benefit programs. This position plays a key role in maintaining accurate records, coordinating communications, and ensuring privacy compliance in accordance with HIPAA regulations.

The ideal candidate is detail-oriented, organized, and experienced in employee benefits, compliance, or related administrative work. This role involves direct collaboration with internal departments, external vendors, and benefit fund participants.

Hours

Full-time, Monday - Friday, 8:00 a.m. to 5:00 p.m.

Location

Honolulu, Oahu

Pay

$22 to $23 an hour

Responsibilities

• Maintain accurate records, process filings, and manage scanning, storage, and distribution of benefit-related documents.
• Coordinate participant communications, educational meetings, and benefit mailings.
• Prepare benefit enrollment packets and assist with open enrollment activities.
• Support retirement, health, and welfare programs by assisting with applications, payouts, and participant inquiries.
• Track Summary Plan Description (SPD) updates and assist with board meeting preparations.
• Manage department supply orders, meeting schedules, and general administrative support.
• Coordinate with vendors and service providers on participant notices, mailings, and document uploads.
• Assist with special projects and corporate function planning as assigned.
• Draft and maintain Business Associate Agreements (BAAs).
• Investigate potential privacy incidents and document findings in accordance with HIPAA requirements.
• Maintain incident logs and ensure appropriate breach determinations.
• Conduct HIPAA privacy training for new hires and annual training for staff.
• Ensure compliance with all established HIPAA Privacy Policies and Procedures.
• Process COBRA payments, eligibility updates, and related reporting.
• Reconcile benefit billing, assist with rate calculations, and prepare reports for fund administrators.
• Process select claims (e.g., chiropractic, acupuncture) and issue payments to members or providers.
• Verify eligibility and process applications for financial security and 401(k) funds.
• Provide responsive member support for inquiries and documentation requests.

Qualifications

• High School Diploma or equivalent required; college coursework in Business Administration, Human Resources, or related field preferred.
• 2–3 years of experience in benefits administration, healthcare compliance, or related administrative role.
• Strong attention to detail and accuracy.
• Working knowledge of HIPAA privacy standards.
• Proficient in Microsoft Office applications (Word, Excel, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities.
• Experience working with benefit plans or union trust funds a plus.