Accounting Specialist

Seeking a professional who thrives in a fast-paced, deadline driven environment. Will be providing end-to-end invoice preparation while accurately delivering invoices and other reports in a timely manner

Hours

Full-time, Monday-Friday; 8:00am-5:00pm

Location

Honolulu, Oahu

Pay

$45,000 to $50,000 a year, DOE

Responsibilities

• Generate and distribute Prebills to Billing Attorneys.
• Generate a high volume of complex client invoices.
• Ensure that all invoices are compliant with the firm and/or client billing guidelines and all required supporting documentation is compiled prior to submission.
• Monitor and immediately address any invoice rejections, reductions, and those needing appeals.
• Generate and distribute monthly client statements.
• Prepare ad hoc reports as requested including audit reports, summary of billed and unbilled fees and costs.
• Convert manual invoices to Aderant invoices and work together with Cash Receipts to ensure proper and timely application of client's payments.
• Send out monthly Accounts Receivable and Work in Process reports.
• Send out monthly bills directly to client or Billing Attorney electronically or manually via paper copies as directed.
• Respond to billing inquiries from internal and external sources.

Qualifications

• High school diploma or equivalent.
• Bachelor's degree in Accounting or Finance a plus.
• Excellent interpersonal and communication skills (oral and written), professional demeanor, and presentation.
• Very accurate with strong attention to detail.
• Able to work under pressure to meet strict deadlines.
• Outstanding organizational skills and ability to effectively prioritize workload, manage multiple tasks and deadlines, and adapt to a fast-paced environment.
• Highly motivated self-starter who takes initiative and can work well under minimal supervision or as part of a team.
• Strong analytical and problem-solving skills.
• Proactive in identifying billing issues and able to determine when to escalate to supervisor with possible solutions for consideration.