Administrative Assistant

The Office Administrative Assistant provides essential administrative and data entry support to ensure accurate recordkeeping and efficient office operations. This role supports project tracking, billing, and payroll-related processes while maintaining organized documentation in RFMS and other office systems.

Hours

Full-time, Monday - Friday; 7:00 am - 3:30 pm

Location

Kapolei, Oahu

Pay

$23 an hour

Responsibilities

• Enter, update, and maintain job data, work orders, purchase orders, invoices, and job cost information in RFMS.
• Process vendor invoices and assist with customer billing documentation.
• Maintain accurate digital and physical filing systems for job and financial records.
• Assist with payroll-related data entry and union documentation as required.
• Track and organize job files, change orders, and supporting project documentation.
• Provide administrative assistance to management and project teams.
• Prepare basic reports, spreadsheets, and summaries as requested.
• Manage incoming and outgoing mail, emails, and office documents.
• Ensure all paperwork is completed accurately, efficiently, and on schedule.
• Support general office organization and administrative workflows.

Qualifications

• High school diploma or equivalent.
• Strong data entry and typing skills with a high level of accuracy.
• Basic computer proficiency, including Windows, email, and spreadsheets.
• Strong organizational and time management skills.
• Dependable, punctual, and professional demeanor.
• Ability to handle confidential financial and employee information responsibly.
• Experience using RFMS flooring business management software (training available).
• Prior experience in construction, flooring, or trade-related office environments.
• Familiarity with invoicing, job costing, or payroll processing.
• Experience working in a union environment.
• Knowledge of QuickBooks or other accounting software.