Project Admin Assistant

A local construction company is seeking a highly organized and detail-oriented Project Admin Assistant to join them. The ideal candidate will provide crucial support to project managers and staff, ensuring smooth operations and efficient project execution.

Hours

Full-time, Monday-Friday from 8am-5pm

Location

Honolulu, Oahu

Pay

$22 an hour

Responsibilities

• Support project managers and staff with various administrative tasks.
• Schedule and arrange meetings, including preparation of agendas and materials.
• Take accurate meeting notes and distribute them to relevant parties.
• Answer and manage incoming calls.
• Attend site meetings as required.
• Maintain project files and records, ensuring they are up-to-date and easily accessible.
• Coordinate travel arrangements for team members.
• Book rental cars and manage transportation logistics.
• Perform occasional office errands, including driving when necessary.
• Assist with other administrative duties as assigned.

Qualifications

• Valid driver's license and reliable personal vehicle for running errands.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Ability to prioritize tasks and multi-task efficiently.
• Strong attention to detail.
• Excellent written and verbal communication skills.
• Experience in the construction industry is a plus.
• Knowledge of QuickBooks is advantageous.