Administrative & Accounting Assistant

We are seeking a reliable and detail-oriented Administrative & Accounting Assistant to support daily administrative, accounting, and membership-related operations. This role is ideal for someone who thrives in a professional office environment, is comfortable handling financial transactions, and enjoys supporting members, contractors, and union activities.

Hours

Full-time, Monday-Friday, 8:00 AM-5:00 PM

Location

Honolulu, Oahu

Pay

$22 to $24 an hour

Responsibilities

• Greet and assist incoming members, contractors, and applicants.
• Process membership applications and related paperwork.
• Manage incoming phone calls and emails; direct calls appropriately.
• Answer questions regarding membership, payments, and employment status.
• Provide out-of-work updates.
• Scan, file, and maintain organized records.
• Process cash, check, and credit card payments.
• Prepare weekly deposits.
• Enter deposits, expenses, checks, and sweeps into QuickBooks.
• Reconcile monthly bank statements (cash, check, and credit card accounts).
• Prepare weekly reports of completed tasks.
• Assist with mailouts using folding and postage machines.
• Coordinate monthly delinquent dues mailouts.
• Process contractor lien releases.
• Complete Unemployment 226 forms.
• Assist with membership meeting preparation.
• Occasionally help with meeting check-ins (may include evenings or Saturdays).
• Reconcile hours for completed job targeting projects.
• Participate in union functions and volunteer opportunities (community givebacks encouraged).
• Light office cleaning and sanitization as needed.

Qualifications

• Strong administrative and organizational skills.
• Excellent verbal and written communication abilities.
• Proficiency in Microsoft Outlook, Excel, and Word.
• Experience directing phone calls and handling inquiries professionally.
• QuickBooks experience preferred.
• Ability to handle confidential information with discretion.
• Dependable, detail-oriented, and team-focused.