Administrative Assistant (Part-Time)

A local construction company is seeking a part-time administrative assistant to provide support across multiple departments, including accounting, HR, estimating, safety, and project management.

This role requires a highly organized, detail-oriented individual who can manage a variety of administrative tasks, prioritize effectively, and work indepenedently in a fast-paced office setting.

Hours

Part-time, Monday - Friday, 9:00 a.m. to 1:00 p.m.

Location

Kalihi, Honolulu, Oahu

Pay

$24 to $26 an hour

Responsibilities

• Sort and distribute incoming mail and deliveries
• Manage office supplies and maintain office equipment
• Coordinate service and repair appointments
• Assist with security access and parking pass coordination
• Maintain inventory logs and general office records
• File and organize accounting documents
• Match packing slips to invoices and request certificates of insurance
• Reconcile gas and credit card charges to monthly statements
• Assist with union reporting and follow up on past-due receivables
• Enter employee timecards into the database
• Serve as backup support for payroll processing
• Download, print, and collate bid documents
• Update and maintain the master bid list
• Distribute bid information and drawings to suppliers and subcontractors
• Assist project management with material ordering and equipment follow-up
• Provide administrative support for safety documentation and compliance activities
• Perform other duties as assigned

Qualifications

• Minimum of 2 years of administrative experience
• Advanced proficiency in Microsoft Office, especially Excel
• Typing speed of at least 50 WPM
• Strong organizational skills and attention to detail
• Ability to multitask and prioritize in a fast-paced environment
• Strong written and verbal communication skills
• Ability to handle sensitive and confidential information with discretion
• Self-motivated, dependable, and able to work independently
• Team-oriented mindset with strong problem-solving skills
• Valid driver’s license required