Finance Assistant

We are looking for a temporary full-time finance assistant until the end of July to assist a local non-profit company.

Hours

Full-time, M-F 8-4:30pm, occasional weekend work as needed.

Location

Hilo, Big Island

Pay

$22 to $25 an hour

Responsibilities

Receive, organize, and track invoices, receipts, and finance documents; review for completeness and follow up as needed. Maintain vendor files and assist with setup, purchase requests, and workflow tracking. Support invoice processing, coding, matching, and payment preparation, including travel-related expenses. Assist with check runs, ACH payments, receivables, invoicing, deposits, and financial data entry across systems. Maintain organized financial records, support month-end and audit preparation, and coordinate with staff to ensure timely submissions. Monitor deadlines, track payments and contracts, identify workflow issues, and provide general administrative support. Perform other related duties as assigned.

Qualifications

• High school diploma or equivalent required.
• Two or more years of clerical, bookkeeping, finance assistant, or accounts payable/accounts receivable support experience.
• Experience using spreadsheets, we-based systems, and standard office software required.
• Experience with accounting software such as QuickBooks Online, MIP, or similar systems strongly preferred.
• Ability to pass a background check and drug screen.

Preferred Qualifications:

• Nonprofit finance or grant-supported environment experience.
• Familiarity with purchasing, invoice processing, vendor maintenance, and document-heavy approval workflows.
• Experience supporting travel coordination, reimbursement, or conference registration/payment processing preferred.
• Working knowledge of Native Hawaiian culture, traditions, history, and current issues.