Scheduling Assistant (Clinical)

We are seeking a detail-oriented and organized Scheduling Assistant to join our team. This position plays a critical role in ensuring optimal staffing coverage and operational efficiency within our long-term care facility. The ideal candidate will possess strong communication skills and the ability to manage multiple priorities in a fast-paced environment.

Hours

Full-time, Full-time, 8:00am-4:30pm

Location

Honolulu, Oahu

Pay

$20 to $22 an hour

Responsibilities

• Create, update, and maintain staff schedules for RNs, LPNs, CNAs, and support staff.
• Ensure all shifts are fully covered, including weekends and holidays.
• Coordinate coverage for sick calls, vacations, leave, and call-offs.
• Monitor overtime hours to stay within budget.
• Maintain accurate staffing records for audits and compliance.
• Identify patterns in absences and gaps in schedules.
• Assist with tracking staff certifications, licenses, and mandatory training.
• Ensure staffing meets federal, state, and facility requirements and regulations.
• Communicate schedule updates to staff and management.
• Serve as a liaison between nursing staff and leadership for scheduling issues.
• Assist with timekeeping, reports, and onboarding related to shifts.

Qualifications

• High school diploma or equivalent, required.
• Proficient in Microsoft Office (Outlook, Excel, Word).
• Ability to work diligently in a face-paced environment.
• Basic math skills.
• 1-2 years of administrative experience preferred.
• Experience working in clinical environments or long-term care facilities, preferred.
• Offer of employment contingent upon successful completion of 2-Step TB Test and COVID-19 vaccination. This is a direct requirement set by the client.
• Offer of employment contingent upon passing a state/federal background check and pre-employment drug screen. This is a direct requirement set by the client.