Clinical Administrative Assistant

We are seeking a detail-oriented Clinical Administrative Assistant to support our healthcare facility's daily operations. This position plays a vital role in maintaining medical records, coordinating admissions, and providing administrative support to our nursing staff and residents. The ideal candidate has great communication, detail-oriented, and strong organizational skills.

Hours

Full-time, Full-time, 8:00am-4:30pm

Location

Honolulu, Oahu

Pay

$19 to $21 an hour

Responsibilities

• Prepare admission documentation including resident folders, identification cards, and orientation materials for families.
• Assist with transcribing physician orders.
• Accurately review medical records and documentation and file data accordingly.
• Provide support with medical record audits to ensure completeness and compliance
• Keep updated records of immunizations and charts.
• Schedule appointments and coordinate transportation arrangements.
• Manage incoming calls, greet visitors, and patients in a professional manner.
• Maintain and monitor inventory of office supplies, order as needed.
• Coordinate room changes including staff notification, room preparation, and updating families.
• Follow all infection control and safety protocols.
• Maintain strict confidentiality of all resident and facility information.
• Attend all mandatory training sessions.

Qualifications

• High school diploma or equivalent required.
• Minimum 1 year of experience in office work or administrative support roles.
• Proficient in Microsoft Office (Outlook, Excel, Word).
• Strong communication skills, organization, and flexibility.
• Ability to work in a face-paced environment with accuracy and efficiency.
• Experience working in a healthcare setting, preferred.
• Offer of employment contingent upon successful completion of 2-Step TB Test and COVID-19 vaccination. This is a direct requirement set by the client.
• Offer of employment contingent upon passing a state/federal background check and pre-employment drug screen. This is a direct requirement set by the clien