Business Operations Coordinator

A growing IT consulting company is seeking a Business Operations Coordinator to support business development operations, proposal coordination, and opportunity management. This position works closely with leadership, technical teams, project delivery staff, and clients to ensure opportunities are organized, documented, and positioned for successful execution.

The ideal candidate is highly organized, detail-oriented, and enjoys working in a collaborative, fast-paced environment where communication and coordination are essential to success.

Hours

Full-time, Monday - Friday, 8:00 a.m. to 5:00 p.m.

Location

Honolulu, Oahu

Pay

$35 to $45 an hour

Responsibilities

• Maintain and track business development opportunities, project pipelines, and key milestone dates using internal systems and reporting tools.
• Coordinate proposal development activities, including RFP responses, Statements of Work (SOWs), and supporting documentation.
• Schedule and facilitate internal planning meetings, proposal reviews, and cross-functional working sessions.
• Assist with drafting, editing, formatting, and maintaining proposal and project documentation.
• Support client meetings by documenting discussions, tracking action items, and assisting with follow-up communications.
• Coordinate project transition materials and facilitate handoffs between business development and project delivery teams.
• Generate reports and dashboards to support leadership visibility into pipeline activity and business development metrics.
• Maintain document control and ensure data accuracy across internal systems.
• Identify opportunities to improve business development processes and operational workflows.
• Provide administrative and coordination support for special projects and other business development initiatives as assigned.

Qualifications

• Bachelor's degree in Business Administration, Management, Communications, or a related field preferred (or equivalent combination of education and experience).
• Two to five years of experience in business operations, project coordination, proposal support, consulting, or related administrative roles.
• Experience supporting proposal development, RFP responses, Statements of Work, or project management activities preferred.
• Excellent organizational skills with the ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills with exceptional attention to detail.
• Proficiency with Microsoft Office applications and experience using project tracking or CRM systems; experience with Smartsheet or NetSuite is a plus.
• Ability to collaborate effectively with cross-functional teams and external stakeholders.
• Self-motivated with strong problem-solving skills and a continuous improvement mindset.
• Comfortable working in a fast-paced environment with changing priorities.
• Occasional evening, weekend, or minimal local travel may be required to support business needs or stakeholder meetings.