Administrative Assistant

Support daily operations for a local construction company as their Administrative Assistant. The ideal candidate is organized, task driven, and has clear and strong communication skills.

Hours

Full-time, Monday-Friday, 6:30am-3:30pm

Location

Kapolei, Oahu

Pay

$25 to $27 an hour

Responsibilities

• Provide day-to-day administrative assistance to the President and leadership team.
• Manage calendars, schedule meetings, coordinate appointments, and assist leadership with daily administrative priorities.
• Coordinate travel logistics, including flights, rental vehicles, hotels, and other reservations.
• Prepare and edit reports, presentations, correspondence, and other business documents.
• Monitor incoming calls, emails, and requests, directing items to the appropriate team member and following up as needed.
• Maintain discretion when working with confidential executive, company, and personnel information.
• Maintain organized electronic and physical records, files, and corporate documentation.
• Handle day-to-day office tasks such as scanning, copying, filing, typing, mail distribution, and document preparation.
• Assist with special assignments, company projects, and other administrative needs as requested by leadership.
• Serve as a professional point of contact for employees, clients, and visitors by phone, email, and in person.
• Assist with HR paperwork, onboarding documentation, personnel records, and other administrative HR processes under the direction of the President.
• Coordinate office equipment maintenance and service requests and help ensure supplies are available within approved spending limits

Qualifications

• High school diploma or equivalent is required.
• Minimum 3 years of administrative or executive assistant experience.
• Strong knowledge of Microsoft Office and Adobe Acrobat.
• Ability to maintain confidentiality and handle sensitive information.
• Valid driver's license and vehicle.