Administrative & Accounting Assistant

The ideal candidate will have strong administrative and communication skills, be comfortable handling financial transactions, and have experience with QuickBooks or similar accounting functions. This is a temp-to-hire opportunity with full-time weekday hours and occasional Saturday or evening support.

Hours

Full-time, Mon-Fri 8:00am - 5:00pm

Location

Honolulu, Oahu

Pay

$25 to $28 an hour

Responsibilities

• Process cash, check, and credit card payments from members and contractors.
• Assist incoming applicants with paperwork and general questions.
• Answer and direct phone calls and respond to emails.
• Provide members with out-of-work updates and other requested information.
• Enter deposits, expenses, checks, and transfers into QuickBooks.
• Reconcile monthly bank statements and cash, check, and credit card transactions.
• Prepare monthly reports, including delinquent dues, membership status changes, and other required reports.
• Complete weekly deposits and reports of completed tasks.
• Prepare contractor lien releases and unemployment-related forms.
• Assist with monthly delinquent dues notices and other member mailings.
• Operate folding and postage equipment for larger mailings.
• Prepare materials for membership meetings and occasionally assist with meeting check-in.
• Scan, file, and maintain organized records.
• Reconcile hours for completed job-targeting projects.
• Perform other administrative and accounting support duties as needed.

Qualifications

• Strong administrative experience with excellent organizational skills.
• QuickBooks experience strongly preferred.
• Proficiency with Microsoft Outlook, Excel, and Word.
• Experience processing payments and performing basic accounting functions.
• Strong verbal and written communication skills.
• Comfortable assisting members, contractors, applicants, and other callers.
• Detail-oriented with the ability to accurately maintain records and prepare reports.
• Able to prioritize multiple responsibilities and meet weekly and monthly deadlines.
• Dependable, professional, and comfortable working as part of a team.