Account Executive

We are seeking an organized, proactive Account Executive to manage a portfolio of community associations. As the primary contact and advisor to the association's Boards of Directors, you’ll coordinate property operations, support financial planning, facilitate meetings, and guide associations toward their long-term goals. This opportunity is ideal for someone who enjoys building relationships, solving problems, and managing multiple projects and priorities.

Apply now for immediate consideration!

Hours

Full-time, Monday-Friday, 8:00am-5:00pm, must be available for occasional evening or weekend meetings

Location

Kihei, Maui

Pay

$60,000 to $75,000 a year, depending on experience

Responsibilities

• Serve as the primary liaison to Boards of Directors, owners, vendors, legal counsel, accounting teams, insurance representatives, and on-site staff.
• Prepare agendas, management reports, and meeting materials; attend and facilitate Board, annual, and special meetings.
• Track Board decisions and action items, ensuring timely follow-through.
• Coordinate annual owners’ meetings and elections, including electronic voting and required documentation.
• Work with accountants, reserve specialists, and Boards to develop operating budgets, reserve funding plans, and long-term financial strategies.
• Review monthly financial statements, analyze budget variances, and recommend corrective actions.
• Monitor delinquent accounts and coordinate collection efforts with accounting staff, legal counsel, and Boards.
• Conduct regular property visits and coordinate maintenance, capital improvement projects, and emergency repairs.
• Obtain and evaluate vendor bids, review supporting documentation, and help Boards make informed vendor selections.
• Support compliance with governing documents, association policies, and applicable Hawaiʻi laws, including HRS Chapter 514B.
• Coordinate insurance renewals and claims, maintain accurate association records, and protect confidential information.
• Frequent travel between managed properties.
• Availability for evening Board meetings and occasional weekend meetings.
• Ability to walk properties, climb stairs, inspect common areas, and respond to emergency situations.

Qualifications

• High school diploma or equivalent required; college degree or an equivalent combination of education and community association/property management experience preferred.
• Three or more years of community association, condominium, HOA, or property management experience preferred.
• Strong written and verbal communication skills and a professional, service-oriented approach.
• Excellent organizational skills, with the ability to manage multiple associations, projects, deadlines, and competing priorities.
• Sound judgment, initiative, and a proactive approach to problem-solving.
• Proficiency with Microsoft 365, including Outlook, Word, Excel, and Teams, as well as property management software, electronic voting platforms, and related technology.
• Knowledge of Hawaiʻi condominium law and association governance preferred.
• Experience working with Boards of Directors, legal counsel, insurance representatives, and vendors preferred.
• Experience with budgets, financial reporting, reserve planning, and capital improvement projects preferred.
• Valid driver’s license and reliable transportation required. Must have a clean driving abstract.
• CMCA certification required within 12 months of hire if not already obtained; AMS and PCAM designations encouraged.