Executive Assistant & Bookkeeper

We are assisting our Native Hawaiian-led nonprofit client to find an organized and dependable professional to provide executive-level administrative assistance, digital media management, and bookkeeping support. Working closely with the Chief Operations Officer and team, this position will help keep daily operations organized, communications responsive, and financial records accurate. The ideal candidate is comfortable balancing priorities, handling confidential information, and supporting meaningful, community-centered work.

Hours

Part-time, or full-time, based on organizational needs.

Location

Lahaina, Maui

Pay

$30 an hour

Responsibilities

• Provide executive-level administrative support, including calendar management, meeting coordination, correspondence, and follow-up.
• Answer calls, respond to emails, greet visitors, and communicate professionally with community members, donors, and partners.
• Assist with digital media management, including organizing digital content and supporting updates to social media and other online communications.
• Prepare documents, reports, forms, agendas, and meeting materials.
• Take meeting notes and track action items, deadlines, and team priorities.
• Maintain organized digital and physical files while protecting confidential information.
• Assist with bookkeeping, data entry, and collecting, organizing, and tracking expenses and donations.
• Support daily office operations, programs, events, and other administrative needs as they arise.

Qualifications

• Experience providing executive-level administrative assistance or comparable high-level office support.
• A good working knowledge of digital media management and online communication tools.
• Some bookkeeping experience and an understanding of accurate financial recordkeeping; QuickBooks and Bill.com experience preferred.
• Proficiency with Microsoft Office, Google Workspace, spreadsheets, email, and shared digital files.
• Strong organizational skills, attention to detail, and the ability to manage multiple priorities.
• Clear, respectful communication skills and a welcoming, service-oriented approach.
• Sound judgment, discretion, and professionalism when handling sensitive information.
• Respect for Hawaiian culture, community relationships, and the ongoing recovery of Lāhainā.
• Nonprofit, donor relations, or community program experience is helpful but not required. Familiarity with POINT and Givebutter is a plus; training is available.