Finance & Administrative Specialist

This position will be responsible for accurate financial processing, recordkeeping, donor contribution administration, office coordination, and related administrative functions.

Hours

Full-time, Mon-Fri, 8:30am to 5:00pm, occasional weekends & evenings for events

Location

Ewa Beach, Oahu

Pay

$21 to $25 an hour

Responsibilities

• Process accounts payable & receivable, including invoices, coding, approvals, payments, deposits, and recordkeeping.
• Maintain accurate financial records, assist with bank/credit card reconciliations, and month and year end processes.
• Coordinate with outside bookkeeping/accounting providers and provide documentation for audits, financial reviews, tax filings, and other accounting needs.
• Follow established financial policies, approval processes, internal controls, and documentation requirements; identify discrepancies for management review.
• Process and record contributions and sponsorship payments; maintain donor records, receipts, acknowledgements, and reconciliation between donor and financial records.
• Assist with donor reports, contribution information, meeting materials, and development follow-up.
• Support daily office operations; coordinate vendors for the Kapolei complex; maintain office supplies and equipment.
• Provide administrative and operational support to the President & CEO and Vice President and assist other department as needed.

Qualifications

• 2-4 year of experience in bookkeeping, accounting support, finance/noon-profit administration, office administration, or a related role preferred.
• Strong attention to detail and accuracy with numbers, spreadsheets, financial records, and supporting documentation.
• Proficiency in Microsoft Office, particularly Excel; experience with accounting software and/or donor database systems preferred.
• Strong organization, time management, communication, confidentiality, and ability to manage multiple priorities independently.
• Reliable transportation and valid drivers license; willingness to work occasional evenings/weekends for major events.