Association Administrator / Executive Assistant

Provide assistance and general administrative support for the Association Manager and other key leaders of a large vacation property.

If you have at least 2 years of admin experience, preferably in the hospitality industry, we want to hear from you today!

Hours

Full-time, Monday to Friday, 8:00am-4:00pm or 9:00am-5:00pm

Location

Lahaina, Maui

Pay

$22.25 an hour

Responsibilities

• Compile materials for association meetings.
• Write, draft and revise business correspondence.
• Initiate and responding to owner emails and telephone calls.
• Prepare, send and collect owner invoices, documents and payments.
• Code expense invoices and send to accounting.
• Schedule third party services as needed with vendors and send notifications to owners.
• Attend meetings, take, transcribe, and distribute minutes.
• Assist with annual budget preparation.
• Perform other related duties as assigned.

Qualifications

• Minimum 2-3 years of prior administrative assistant experience required. Hospitality experience preferred.
• Excellent working knowledge of Microsoft Office applications including Word, Excel, Outlook and PowerPoint.
• Advanced written and verbal communication skills.
• Must be detail-oriented and able to proficiently organize electronic and paper files.
• Must be professional and able to maintain confidentiality.
• Ability to perform a variety of duties, often changing from one task to another of a different nature without loss of efficiency or composure.
• Must be able to take initiative and be solution-oriented.
• Valid Hawaii Driver’s License.