Groups Coordinator

A local event planning company is seeking a Coordinator who will be in charge of scheduling meetings, assisting with bookings and reservations, working with vendors, and resolving client issues or concerns. Group coordinators make travel arrangements for individuals, groups and organizations, including scheduling flights and ground transportation, booking accommodations and handling any other trip-related tasks.

This role will start out in person but may have the flexibility to go hybrid in the future.

Parking will be provided.

Hours

Full-time, Monday to Friday

Location

Downtown, Honolulu, Oahu

Pay

$18 to $20 an hour

Responsibilities

• Schedule meetings and appointments.
• Work with vendors to ensure client information is accurate.
• Assist clients with bookings and reservations.
• Assist to resolve any client issues or concerns.
• Research, negotiate, and secure rate with airlines, car rental companies, and hotels.
• Receive and respond to incoming travel requests.
• Handle meeting preparation.
• May travel up to 3-4 trips a year, with 5-10 days in duration to assist with planning and executing group travel.
• Perform other duties as assigned.

Qualifications

• Minimum 2 years of previous administrative, hospitality or event planning experience required.
• Bachelor's degree in Travel Industry Management highly preferred.
• Familiarity with Apollo travel software preferred.
• Flexible, adaptable, and able to change priorities as needed.
• Detail-oriented and a team-player.