Personal Assistant

Are you looking for full-time administrative work on the Windward side? Look no further!

The executive of a small business in Kailua is immediately looking for a Personal Assistant to manage company schedules and communications. Duties include prioritizing emails and phone calls, gathering documents to prepare for meetings, and coordinating travel arrangements.

Hours

Full-time, Monday to Friday

Location

Kailua, Oahu

Responsibilities

• Answer phone calls in a professional manner.
• Manage company correspondences.
• Maintain records and files.
• Manage executive's calendar.
• Organize meetings including, scheduling, sending reminders, etc.
• Make travel arrangements.
• Create documents as requested.
• Maintain printer/copier and other devices including loading paper and toner, etc.
• Purchase and restock office supplies including paper products and water.
• Perform basic upkeep around the office such as vacuuming/trash removal.
• Run errands, as needed.
• Perform other related duties as assigned.

Qualifications

• Bachelor's degree in a business-related field a plus.
• Proficient in Microsoft programs: Excel, Word, and Outlook.
• Strong verbal and written communication skills.
• Excellent organizational skills.
• Ability to use Mac and work in both digital and analog situations.
• Must like dogs (owner has an 8lbs dog that is in the office often).