Project Secretary (105483)
Do you have excellent administrative skills with Microsoft Office knowledge? You might be exactly who we're looking for!
A Hilo business is immediately looking for a full-time Secretary to provide clerical support for their Project Managers.
Interested to learn more? Apply today!
Hours
Full-time, Monday to Friday, 7:00am-4:00pmLocation
Hilo, Big IslandPay
$20 an hourResponsibilities
- Review and become familiar with plans and specifications to ascertain scope and complexity of the project.
- Set up files for Project Manager at beginning of project.
- Maintain all copies of contracts, purchase orders, change orders, etc.
- Send all copies of signed Contracts, Purchase Orders, and Change Orders.
- Gather all warranties from Subcontractors.
- Establish and maintain communications with Vendors and Subcontractors.
- Review and become familiar with budget for labor and material cost allocated for the project, and ensure that all efforts are made to complete project within budget.
- Prepare weekly and monthly Subcontractor draws for payment as well as supplier invoices.
- Help answer phones as required.
- Prepare monthly reports.
- Assist in the bidding process.
- Perform other related duties as assigned.
Qualifications
- Minimum 2 years of previous administrative experience preferred.
- Experience working with contracts, purchase orders, change order required.
- Proficiency with Microsoft office (Word, Excel, Outlook).
- Valid Driver License preferred.
- Strong communication (verbal, written, interpersonal) skills.
- Strong analytical, organizational, multitasking, and problem-solving skills.
- Ability to work well individually and in a team environment.
- Hardworking and reliable.
Why Work With ALTRES
We take the stress out of the job search process, connecting you with some of the most sought-after full-time, part-time, and project-based positions across Hawaii.
The best part? Our services are always 100% FREE for job seekers.
And once you qualify, you'll receive a host of amazing benefits, including:
- free medical insurance
- holiday and vacation pay
- a 401(k) plan with 6% match
- employee discounts on a variety of services and entertainment
- and many other outstanding perks
Don't wait - apply today and let ALTRES Staffing help you take the next step in your career!