Admin Assistant

One of the largest companies on Oahu is looking for a qualified Admin to assist their workers' compensation department through the end of the year, possibly longer. This is an excellent opportunity to get your foot in the door.

Apply now if you have at least two years of admin/clerical experience, possess strong communication skills, and can handle and maintain confidential information.

Hours

Full-time, Monday to Friday, 7:30am-4:00pm

Location

Downtown, Honolulu, Oahu

Pay

$19 to $20 an hour

Responsibilities

• Provide administrative support to the manager and staff of the workers’ compensation claims office.
• Assist with general office work such as date/time stamping, printing, copying, and scanning documents, data entry in claims system, sorting and filing various workers’ compensation claim documents.
• Prepare and draft various documents, training materials, and resources using Word, Excel, PowerPoint for Manager’s review.
• Perform project-related tasks and timely record status and results.
• Communicate with internal and external customers and team members via written documentation, e-mail, and phone calls.
• Coordinate schedules and logistics for meetings or training sessions.
• Manage phone coverage and other department needs.
• Maintain medical privacy compliance and confidentiality of all department discussions, files, and records.
• Perform other duties as assigned.

Qualifications

• Minimum 2 years of general office experience.
• Proficient in Microsoft Office (Word, Excel, and PowerPoint). Ability to create flow charts in VISIO is a bonus.
• Ability to type 45 wpm.
• Strong communication skills.
• Ability to handle and work with confidential, difficult, and/or sensitive issues while using tact, courtesy, and discretion.
• Ability to meet schedules and deadlines with thorough, accurate, and quality work product.
• Ability to remain flexible and adapt to rapidly changing priorities.
• Motivated, dependable, hardworking.