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HR Administrative Assistant (ALTRES In-House)

Ref: 191164  

Description:

We are looking for an HR Administrative Assistant for an in-house opening at our Honolulu office. The HR Administrative Assistant will be primarily responsible for providing administrative support and assisting the human resource department in meeting its business goals.

Hours:
Full-time

Location:
967 Kapiolani Boulevard
Oahu: Honolulu

Additional Responsibilities:

  • Coordinate the schedules for various HR Specialists and arrange client appointments for orientations, site visits, travel plans, and materials for neighbor island trips.  
  • Screen phone calls and route to the appropriate individual or department.
  • Follow-up on phone calls, missed appointments, incomplete documents, etc. 
  • Assist HR Specialists with the preparation of documents and materials for new hire orientations and client meetings.
  • Check all new hire packets to ensure all documents are signed and completed; follow-up on pending packets and help with new client packets when needed. 
  • Coordinate pre-employment and random drug testing, including scheduling appointments, meeting employees, filling out paperwork for their drug tests, following-up on results, and calling employees to schedule orientations depending on their results. 
  • Periodically update the random drug testing employee database and maintain client billing spreadsheets and drug testing log.
  • Perform general administrative tasks pertaining to the department’s operations such as, but not limited to filing, faxing, photocopying, forwarding documents to other departments, etc.  
  • Take minutes for department meetings. 
  • Check, monitor, and respond to HR department voicemail and email inbox in a timely manner. 
  • Keep New Hire Notes in Davison updated and log notes in CRM systems as applicable.
  • Maintain and add to the training library, reference material files, existing client files, form files, and HR drive on the network.
  • Monitor, update, improve, and keep an inventory of all form supplies within the department; submit orders for replenishment as needed and ensure orientation materials are available and updated.  
  • Monitor office supplies and submit orders for replenishment as needed. 
  • Conduct in-house orientations and assist HR Specialists with out-of-office orientations/meetings on an as-needed basis.
  • Prepare reports as needed and assist the department by keeping focused on the agreed-upon business goals. 
  • Complete special projects as needed and as aligned with the business plan.
  • Interact professionally in individual and group environments and represent the company appropriately to clients, employees, vendors, and anyone else that may contact ALTRES.  

Required Education and Qualifications:

  • Proficiency with Microsoft Word and Excel required.
  • Able to type at least 40 words per minute.
  • Must be detail-oriented, able to multi-task, and efficiently handle various tasks in a professional and timely manner.
  • Able to work effectively in a team setting, as well as on an individual basis. 
  • Strong communication skills required.
  • Basic mathematical skills, including adding, subtracting, multiplying, dividing and percentages.
  • HR experience preferred. 
Benefits:
  • Company-paid Medical Insurance
  • Dental Insurance
  • Vacation and Holiday Pay
  • 401(k) with Employer Matching
  • Group Life Insurance
  • Commuting Reimbursements
  • Wellness Program
  • On-site Fitness Trainer
  • Fun Company Events
  • Tuition Assistance & Scholarship Opportunities
  • Movie Ticket Discounts
  • Gym Discounts
  • Pet Insurance
  • Gas Discounts and Rewards
  • Employee Assistance Program
  • Anniversary Time Off